How to Write a Security Deposit Demand Letter
Learn how to write an effective security deposit demand letter to recover your rental deposit. Includes state laws, required elements, and sample language.
What is a Security Deposit Demand Letter?
A security deposit demand letter is a formal written request sent to a landlord demanding the return of your security deposit after moving out of a rental property. Most states require landlords to return security deposits within 14-30 days after lease termination, along with an itemized statement of any deductions.
When Should You Send One?
Send a security deposit demand letter when your landlord fails to return your deposit within the legally required timeframe, makes improper deductions for normal wear and tear, or doesn't provide an itemized statement explaining deductions. This letter serves as formal notice and is often required before filing a small claims lawsuit.
What to Include in Your Letter
Your demand letter must include: your name and current mailing address, the rental property address, lease start and end dates, move-out date, amount of original security deposit, amount being withheld, specific demand for return of funds, deadline for compliance (typically 7-14 days), and statement of intent to pursue legal action if necessary.
State-Specific Requirements
Security deposit laws vary significantly by state. California landlords must return deposits within 21 days. New York requires 14 days. Texas allows 30 days. Some states award double or triple damages for wrongful withholding. Always check your state's specific statutes before sending your demand letter.
Sample Language
Your letter should be professional and factual. Use clear, direct language stating the facts: dates, amounts, and legal requirements. Avoid emotional language or accusations. State your intent to pursue legal remedies if the deposit isn't returned, including recovery of statutory penalties and attorney fees.
Next Steps
After sending your demand letter, wait for the deadline you specified. If your landlord doesn't respond or refuses to pay, you can file a small claims lawsuit. Many states have expedited procedures for security deposit cases. Document all communications and keep records of your property's condition at move-out.